judge console · N.D. Ill.
N.D. Ill. · Judge Coleman · Practice Guide

Hon. Sharon Johnson Coleman

All local rules for N.D. Ill., integrated with this judge's published requirements.

Know Before You Go
👤 Judge Coleman — deviations that burn people
  • AI-DRAFTED BRIEFS PROHIBITED: Parties may not use Artificial Intelligence to draft memoranda or as authority to support motions. This is an absolute prohibition, not a disclosure requirement.
  • ALL motions must be noticed for presentment -- no exceptions. This includes agreed, joint, and unopposed motions, attorney withdrawals, and motions to modify or continue. Presentment date proceeds unless Court enters a minute entry ordering otherwise.
  • In-person appearances required for all motions as of January 1, 2023. Telephonic appearances are disfavored and require advance email request to courtroom deputy at least one full business day prior.
  • Courtesy copies required for ANY filing (including sentencing memoranda) over 15 pages including exhibits -- deliver to Room 1238 within 24 hours of filing. Also required for all substantive/dispositive motions and their response/reply briefs.
  • MIDP NOT APPLICABLE: Judge Coleman opted out of the Mandatory Initial Discovery Pilot Project as of December 2, 2019.
  • Extensions of time and requests to reset hearings must be filed as noticed motions -- not by phone or email.
  • SJ motions must be filed within 60 days of close of discovery. Untimely motions will not be considered.
  • Briefing schedule default: 28 days for response, 14 days for reply (unless Court approves alternative agreed schedule).
  • Defendants must appear for all supervised release modification hearings, whether agreed or not, unless otherwise ordered.
  • Illinois cases must be cited to both Illinois Appellate Court Reports and N.E.2d.
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Drafting the Motion
Length limits — motion, opposition, reply
🏛 N.D. Ill. local rule
Motion

Neither a motion nor brief in support of or in opposition to any motion nor objections to a report and recommendation or order of a magistrate judge or special master, shall exceed 15 pages without prior approval of the court. Local Rule 7.1 ↗

Opposition

Neither a motion nor brief in support of or in opposition to any motion nor objections to a report and recommendation or order of a magistrate judge or special master, shall exceed 15 pages without prior approval of the court. Local Rule 7.1 ↗

Reply

Neither a motion nor brief in support of or in opposition to any motion nor objections to a report and recommendation or order of a magistrate judge or special master, shall exceed 15 pages without prior approval of the court. Local Rule 7.1 ↗

👤 Judge Coleman — standing order
Motion

Memorandum of Law Requirements. The fifteen (15) page limitation on all memoranda contained in Local Rule 7.1 shall be strictly enforced. A motion for leave to exceed that limit shall not be granted unless warranted.

AI use & disclosure requirements
👤 Judge Coleman — standing order

Any party—counsel and unrepresented parties alike— using Artificial Intelligence (“AI”) in connection with the filing of a pleading, motion, or memorandum of law in this Court must comply with Rule 11(b) and Rule 26(g) of the Federal Rules of Civil Procedure. The court prohibits the use AI-generated legal research containing false or inaccurate propositions or citing non-existent cases. Judge Coleman -- Memorandum of Law Requirements ↗

Filing & Scheduling
Briefing schedule & hearing date
🏛 N.D. Ill. local rule
Notice period

(b) A judge may require a motion or an objection to a magistrate judge’s order to be accompanied by a notice of presentment specifying the date and time on which, and judge before whom, the motion or objection is to be presented. The date of presentment shall be not more than 14 days following the date on which the motion or objection is delivered to the court pursuant to LR 78.1. Local Rule 5.3(b) ↗

Hearing days

Except where a judge fixes a different time in accordance with this rule, the original of any motion shall be filed by 4:30 p.m. of the second business day preceding the date of presentment. A judge may fix a time for delivery longer than that provided by this rule, or elect to hear motions less frequently than daily, or both. Local Rule 78.1 ↗

👤 Judge Coleman — standing order
Hearing days

Motion Practice. Civil and criminal motions are heard on Tuesdays and Wednesdays at 10:00 a.m. but the Court is available to hear motions any day during the work week. For days and times that are outside of a Tuesday or Wednesday, please contact the courtroom deputy to ensure that the Court has availability. All electronically filed motions must be filed no later than the third business day preceding the day the motion is to be heard. Number of days notice: At least 3 business days from the date of the filing of the motion.

Chambers / courtesy copies
👤 Judge Coleman — standing order
Details

Courtesy Copies. Parties are to provide courtesy copies of substantive and/or dispositive motions, including all memorandums and briefs, as well as all response and reply briefs filed in connection with such motions. Motion Practice: The Court requires courtesy copies of all documents, including sentencing memoranda, that are over fifteen pages in length, including exhibits. Courtesy copies are to be delivered to Courtroom Deputy Yvette Montanez in room 1238 within 24 hours of filing. Confirmation of receipt will not be available. Courtesy copies need not be delivered in an envelope unless they contain materials that are under seal.

Proposed orders
👤 Judge Coleman — standing order

Proposed Orders for Electronic Entry. Proposed orders are not to be filed in ECF. Instead, they must be submitted in Microsoft Word format to the Court's proposed order e-mail inbox, Proposed_Order_Coleman@ilnd.uscourts.gov. The subject line of the e-mail must include the case number and name, the docket number of the corresponding motion, and the title of the order that is proposed. Such proposed orders must be served on all parties. The Court will not entertain or enter proposed orders that do not correspond to a pending motion unless the order is being submitted with prior leave of Court.

The Hearing
Oral argument
🏛 N.D. Ill. local rule

The court may set a briefing schedule. Oral argument may be allowed in the court’s discretion. Local Rule 78.3 ↗

Discovery
Discovery referral procedure
🏛 N.D. Ill. local rule

Any judge wishing to refer a matter in a civil case pending on that judge’s calendar to a magistrate judge may do so following procedures approved by the Executive Committee. Local Rule 72.1 ↗

More from Judge Coleman’s procedures
👤 Judge Coleman — standing order
MIDP

As of December 2, 2019, the Honorable Sharon Johnson Coleman is no longer participating in the Mandatory Initial Discovery Pilot Project (MIDP). Source ↗

content assembled from published local rules & standing orders · click any section in the rail for the full treatment
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